HOW TO PREPARE FOR AFAC INSPECTIONS: A GUIDE FOR AIR OPERATORS

AFAC inspections are a critical component of ensuring the safety and compliance of air operations in Mexico. For operators, being prepared can make the difference between smooth operations and potential sanctions. This article provides a detailed guide on how to effectively prepare for these reviews, covering regulatory requirements, essential documentation, and useful strategies.

1. Understand the Purpose of Inspections

The main goal of AFAC inspections is to verify that air operators comply with established safety, maintenance, and operational regulations. These reviews ensure that aircraft and crews are in optimal condition to operate, reducing risks and building public trust in aviation.

Inspections can be scheduled or random, highlighting the importance of always maintaining compliance.

2. Essential Documentation

One of the keys to passing an AFAC inspection is having all the necessary documentation up to date. This includes:

• Airworthiness certificates: Valid and properly registered.

• Maintenance plans: Detailed and aligned with applicable regulations.

• General Operations Manual (GOM): Updated and approved by the authority.

• Training records: For pilots, crew, and technical personnel.

• Liability insurance: Up to date with adequate coverage.

• Flight and maintenance logbooks: Organized and complete.

• Control of airworthiness directives and bulletins: With documented compliance.

• Onboard equipment certification: Updated list of required equipment and operational status.

• Weight and balance: Accurate and readily available documentation.

• Air Operator Certificate (AOC): Updated and compliant with regulations.

If the inspection focuses on operational safety under the Safety Management System (SMS):

• Incident reports: Documented, including corrective actions taken.

• Safety Manual: Updated and aligned with regulations.

• SMS Compliance: Evidence of implementation and continuous adherence.

3. Prepare Your Team

Ensure that all personnel involved in air operations are trained and ready to answer questions or demonstrate procedures during the inspection. This includes:

• Crews: Familiar with operational and safety procedures.

• Mechanics: Knowledgeable about maintenance plans and records.

• Administrative staff: Ready to present required documents and records.

Coordination between departments is essential to avoid errors or delays.

4. Conduct Periodic Self-Inspections

Implementing an internal self-inspection program can help identify areas for improvement before an official review. These self-evaluations should focus on:

• Aircraft condition: Inspecting critical components and systems.

• Document compliance: Reviewing expiration dates and necessary updates.

• Daily operations: Verifying practices align with regulations.

5. Key Strategies for Success

• Maintain transparency: Respond clearly and honestly to inspectors' questions.

• Continuously update: Keep personnel and documentation updated with the latest regulations.

• Create a contingency plan: Be prepared to address any findings during the inspection.

Conclusion

Preparing for an AFAC inspection not only ensures compliance but also reinforces the safety and efficiency of air operations. By following these practices and strategies, operators can confidently face reviews, ensuring reliable and safe service.